The Sacred Heart School of Montreal is an All Girls English Catholic high school located in downtown Montreal. Its mission is to nurture the mind, body and spirit of each student in a supportive and caring environment. The School is part of a worldwide network of 151 schools across 40 countries, all of which share common goals, mission and philosophy

The School is now accepting applications for the following position:

TITLE: Registrar

REPORT TO: Director of Academics & Assistant Head of School

STATUS: Full-Time

SALARY: Competitive, to be discussed

BENEFITS: Free parking space & participation in the pension plan (RREGOP), group insurance and benefits package, 2 weeks at Spring Break, 2 weeks during Christmas Break and additional vacation package to be discussed

START DATE: June 19, 2023




The Registrar is responsible for organizing administrative duties related to students’ records, personal and academic information such as registration, scheduling, course changes, grades, exams and official transcripts.




  • Establish and maintain permanent student records and related filing systems including enrollment, academic and personal information
  • Accurately input and update student information in COBA
  • Register new and returning students in COBA, upload school student pictures and prepare health forms at the beginning of the school year
  • Produce schedules, report cards and final transcripts
  • Distribute, collect, process and review course selection forms (electives) and compile student information for input in COBA
  • Prepare honor roll and ribbons student lists
  • Coordinate with the Director of Academics the processing of year-end and new academic year changes and updates of student records to ensure student records accuracy
  • Register students for MEES exams and transmit exam results and any other academic communications needs
  • Transmit Secondary 5 results to SRAM and SRAQ for colleges admissions applications
  • Print transcripts for alumnae who request it


  • Arrange for in-house substitutes when faculty members are absent
  • Assist Director of Academics in the preparation of the school calendar
  • Assist Director of Academics in the preparation of December & June exam schedules


  • Assist Director of Academics in daily admin responsibilities such as preparing letters, taking phone calls and booking appointments
  • Support the enrolment management team with general admin responsibilities
  • Provide technical assistance of COBA Pedagogy software to students, parents, administration, faculty and support staff
  • Participate in school events as required
  • Participate in professional development opportunities as needed
  • Perform other duties as required



  • Dec in Administration
  • Experience in a similar role in a school setting
  • Proficiency with COBA Pedagogy software or similar Pedagogy software (required)
  • Proficiency with Word and Excel
  • Excellent interpersonal skills (interact effectively with students, administrators, faculty and staff members)
  • Excellent communications skills (ability to actively listen to students, administration and faculty and staff members)
  • Excellent teamwork skills (ability to work collaboratively and collegially with other members of faculty and staff)
  • Bilingualism (English and French)
  • Professional manner with a strong customer service orientation
  • Strong sense of discretion and confidentiality
  • Positive, ‘’can-do’’ attitude

Please send your cover letter and CV at : [email protected], by May 26, 2023.

We thank all applicants for their interest in this position. However, only chosen candidates will be contacted for an interview.

The selected candidate must undergo a satisfactory background check.

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Westmount, Quebec H3Z 1C3


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376 Victoria Avenue #200
Westmount, QC Canada, H3Z 1C3

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