Executive Assistant to the Head of School

Miss Edgar’s and Miss Cramp’s (ECS) is a small school by design. As a community-oriented independent girls’ school in the Montreal-area, we embrace a progressive approach to 21st century learning with a focus on cultivating an entrepreneurial mindset in our students from K-11. The mission of the school is to nurture each student to carve her own future and to care about the future of others as a global citizen in a rapidly changing professional landscape.

We are looking for qualified candidates to fill the following position:

Executive Assistant to the Head of School

The Executive Assistant to the Head of School will exemplify impeccable communication and a commitment to strict confidentiality, and be organized, meticulous, and discreet, with a passion for working in and for a strong community that believes in progressive education.

The Executive Assistant will provide exceptional administrative support to the Head of School as well as occasional support to other members of ECS’s Senior Leadership Team.

The ideal candidate enjoys working in a dynamic and forward-thinking setting and understands with us that education changes lives. ECS is committed to fostering an inclusive, diverse and respectful environment. We welcome and encourage qualified applicants who share our commitment.


  • Bachelor’s degree in Business Administration, Communications or a related field preferred.
  • Minimum of five years of experience as an Executive Assistant to a member of senior management, ideally in the non-profit sector.
  • A superior command of English is required for this position
  • A superior command of French is strongly desirable

Job Description:

Specific Accountabilities:

  • Provide administrative support to the Head of School.

Major Responsibilities:

  • Manage, develop, prepare and format information and correspondence for review by the Head of School, for internal and external stakeholders, including the preparation of letters, reports, agendas, presentations and responses to various requests for information.
  • Manage and maintain schedule and calendar for Head of School, including meetings, conference calls and other events, taking into account constant prioritization. Ensure all parties are aware of itineraries and all changes are seamlessly integrated regardless of timeframes.
  • Monitor, screen, prioritize, and suggest responses to internal and external communications.
  • Maintain hard and electronic copies for the Head of School.
  • Analyze and provide summaries of critical information requiring executive review and attention.
  • Coordinate travel for Head of School.
  • Anticipate the needs of the Head of School and proactively bring together the resources to fulfill those needs.
  • Organize Head of School events and meetings with all ECS constituent groups
  • Suggest appropriate courses of action, response or direction.
  • Perform other related duties, activities and special projects as required by the Head of School.

Skills, Technical and Behavioural Competencies Required:

  • Exemplary interpersonal and communication skills
  • A predisposition for approaching all tasks with a sense of urgency and diligence.
  • Self-motivated and resourceful, with the ability to work independently.
  • Effective and creative problem-solving skills.
  • Ability to prioritize work and deadlines.
  • Accuracy and attention to detail.
  • Competent technological abilities (MS Office, Google Suite, email and calendar programs such as Gmail or Outlook).
  • Demonstrated commitment to continuous learning and growth.

ECS Staff are provided with the following:

  • A diverse and inclusive work environment
  • Pension plan participation
  • Salary and benefits competitive with public sector
  • Opportunities for professional development (conferences, workshops, university tuition reimbursement)
  • Access to workout facilities

To apply, please submit your letter of application and resumé by e-mail to [email protected].


We thank all applicants, however, only those candidates selected for an interview will be contacted.

Miss Edgar's and Miss Cramp's School on SchoolAdvice.net

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376 Victoria Ave. #200
Westmount, Quebec H3Z 1C3


M-F: 9:00 – 17:00
S-S: By Appointment

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376 Victoria Avenue #200
Westmount, QC Canada, H3Z 1C3

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